I remember one conversation among the concom about how our local convention was just the wrong size. OryCon, pre-covid, usually ran about 1500 people, about the same size as Baycon the last time I looked.
If you've got 150 people, you're a relatively small group and can pick and choose among mid-size hotels for their accommodations and function space because the event will fit pretty much anywhere.
If you've got 15,000 people converging on the city, great; your event is huge enough to occupy a major city's convention center and will have the budget to match.
In between? Not so much. Even in a reasonably large city there aren't that many hotels that have both the rooms and the function space for an event that size. (In Portland Oregon, there are three.) But the event is too small for convention centers and really big venues to even look at.
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If you've got 150 people, you're a relatively small group and can pick and choose among mid-size hotels for their accommodations and function space because the event will fit pretty much anywhere.
If you've got 15,000 people converging on the city, great; your event is huge enough to occupy a major city's convention center and will have the budget to match.
In between? Not so much. Even in a reasonably large city there aren't that many hotels that have both the rooms and the function space for an event that size. (In Portland Oregon, there are three.) But the event is too small for convention centers and really big venues to even look at.