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WSFS Governance
Sep. 24th, 2022 12:05 pm[Note: This was originally posted on my Facebook page, as a reaction to debate on other people's pages and elsewhere. I feel comfortable discussing it because it seems unlikely to me that such a set of changes would be introduced at the 2023 WSFS Business Meeting, where I have been announced as the Deputy Chair. It seems to be that the earliest such proposals could come before the Business Meeting is 2024.]
I find myself explaining the changes to membership in the World Science Fiction Society and the conditions for attending the World Science Fiction Convention that were ratified this year in Chicago (and thus are now in effect, because this was the second vote on the changes). I think some people assume that I'm 100% in favor of them or that I even authored them, neither of which are true.
Personally, I think the governance structure of WSFS is not fit for purpose anymore. Currently, WSFS is governed by the WSFS Business Meeting, a "town meeting" form of government under which any WSFS member who can attend Worldcon may attend, propose changes, debate, and vote on those changes. I think a membership organization that has had upwards of 10,000 members (many of whom cannot attend the annual meeting) is not well served by this system. Indeed, I was not surprised to read that there are people who assume that there is a WSFS Board of Directors that makes all of the Real Decisions anyway.
My preferred solution would be to replace the "town meeting" governance with an elected representative government model that I call the Council of WSFS. I suggest 21 members (roughly the cube root of 10,000; Google "cube root rule" for why I think it's a good number). All of the members of WSFS, including the non-attending members, could elect members to this Council. We would elect 7 members each year, for three-year terms.
Initially, I would replace all of the "Business Meeting" references with "Council of WSFS." That is, the Council would meet at Worldcon, and it would be the body that initiates changes to the WSFS Constitution. However, instead of two consecutive years' Council meetings at Worldcon being necessary to change the Constitution, I would require that changes passed by the Council in Year 1 be put to a vote of members of WSFS of the Worldcon in Year 2, run in parallel with (but not on the same ballot) as the Hugo Awards Final Ballot. The results of ratification votes would be announced in advance of the Worldcon in Year 2. Yes, this does mean that only people who join WSFS before the Hugo/Ratification voting deadline could participate in the election.
WSFS WOULD NOT SELECT SITES. WSFS WOULD NOT BE THE LEGAL ENTITY RUNNING WORLDCONS. I stress this because I've already seen people assuming that this new governance model would be the World Science Fiction Society, Incorporated., with a full-time professional paid staff, and that it would be the operating entity of all Worldcons. That would be foolish. WSFS doesn't operate Worldcons now; it licenses the right to hold them to operating committees, and I see no reason to change this.
Now we could actually shadow-implement part of this soon: Have Worldcons conduct a non-binding poll of their members in parallel with their final Hugo Award voting, with the results published before Worldcon. That doesn't require any constitutional changes, and would not be binding upon the existing Business Meeting, but would at least give the non-attending members (and those attending Worldcon who can't/won't attend hours of Business Meetings a change to express their opinions.
I am deeply opposed to proxy voting, and think that trying to run a remote-participation meeting that could have thousands of attendees is impractical, even if you could conceivably set up a multi-thousand person Zoom call to try and do it. Direct democracy is very difficult to implement when you get that large, and besides, most of the existing members of Worldcon do not want to invest that much of their time into that level of governance anyway. At most, they want to vote on things without being bothered with all of that tedious debate and rules neepery. I think we as a society would be better served by implementing a way for all of our members to have some voice in the process without forcing anyone who really wants to make any difference give up a large proportion of their Worldcon to do so.
I find myself explaining the changes to membership in the World Science Fiction Society and the conditions for attending the World Science Fiction Convention that were ratified this year in Chicago (and thus are now in effect, because this was the second vote on the changes). I think some people assume that I'm 100% in favor of them or that I even authored them, neither of which are true.
Personally, I think the governance structure of WSFS is not fit for purpose anymore. Currently, WSFS is governed by the WSFS Business Meeting, a "town meeting" form of government under which any WSFS member who can attend Worldcon may attend, propose changes, debate, and vote on those changes. I think a membership organization that has had upwards of 10,000 members (many of whom cannot attend the annual meeting) is not well served by this system. Indeed, I was not surprised to read that there are people who assume that there is a WSFS Board of Directors that makes all of the Real Decisions anyway.
My preferred solution would be to replace the "town meeting" governance with an elected representative government model that I call the Council of WSFS. I suggest 21 members (roughly the cube root of 10,000; Google "cube root rule" for why I think it's a good number). All of the members of WSFS, including the non-attending members, could elect members to this Council. We would elect 7 members each year, for three-year terms.
Initially, I would replace all of the "Business Meeting" references with "Council of WSFS." That is, the Council would meet at Worldcon, and it would be the body that initiates changes to the WSFS Constitution. However, instead of two consecutive years' Council meetings at Worldcon being necessary to change the Constitution, I would require that changes passed by the Council in Year 1 be put to a vote of members of WSFS of the Worldcon in Year 2, run in parallel with (but not on the same ballot) as the Hugo Awards Final Ballot. The results of ratification votes would be announced in advance of the Worldcon in Year 2. Yes, this does mean that only people who join WSFS before the Hugo/Ratification voting deadline could participate in the election.
WSFS WOULD NOT SELECT SITES. WSFS WOULD NOT BE THE LEGAL ENTITY RUNNING WORLDCONS. I stress this because I've already seen people assuming that this new governance model would be the World Science Fiction Society, Incorporated., with a full-time professional paid staff, and that it would be the operating entity of all Worldcons. That would be foolish. WSFS doesn't operate Worldcons now; it licenses the right to hold them to operating committees, and I see no reason to change this.
Now we could actually shadow-implement part of this soon: Have Worldcons conduct a non-binding poll of their members in parallel with their final Hugo Award voting, with the results published before Worldcon. That doesn't require any constitutional changes, and would not be binding upon the existing Business Meeting, but would at least give the non-attending members (and those attending Worldcon who can't/won't attend hours of Business Meetings a change to express their opinions.
I am deeply opposed to proxy voting, and think that trying to run a remote-participation meeting that could have thousands of attendees is impractical, even if you could conceivably set up a multi-thousand person Zoom call to try and do it. Direct democracy is very difficult to implement when you get that large, and besides, most of the existing members of Worldcon do not want to invest that much of their time into that level of governance anyway. At most, they want to vote on things without being bothered with all of that tedious debate and rules neepery. I think we as a society would be better served by implementing a way for all of our members to have some voice in the process without forcing anyone who really wants to make any difference give up a large proportion of their Worldcon to do so.
