"Let me propose a compromise, one which has probably been done before. Rent space where the main event hall is too small, and pipe the proceedings into overflow rooms."
OUCH! The budget for that could (and can) exceed the budget for the Big Event Space. Expecially when dealing with venues that aren't attached. Depending on the location: you are talking possibly Union Labor on the camera(s), a T-3 connection to get the bandwidth out wihtout losing quality of image, a dedicated channel at each hotel (more than likely 3 hotels in most cities)...and not every hotel is set up to recieve internet feed or sat-feed for their private channel. Tape delay is not acceptable to Fans. And if the space you rented doesn't have the equipment to handle the outbound feed, you need that equipment. That also doesn't come cheap. If it's still in a CC or Hotel for the space, you are talking dealing with their prefered A/V company for most of the rentals (and the added service charge of 18-22%, using San Diego's standards--and then tax on top of that depending on tax codes/status of organization running event).
What we need to do is "right size" again -- and as a community, market ourselves to draw in more people to get us there. Just like the little conventions that can't find a hotel with enough function space to sleeping room ratio, we need to find better cities with venues that have better function space layouts to use, and not all of them need to be CCs. (For what it's worth, San Diego's proposed sites for 2015 are not CCs.)
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timeasmymeasure
no subject
Date: 2008-08-30 10:23 am (UTC)OUCH! The budget for that could (and can) exceed the budget for the Big Event Space. Expecially when dealing with venues that aren't attached. Depending on the location: you are talking possibly Union Labor on the camera(s), a T-3 connection to get the bandwidth out wihtout losing quality of image, a dedicated channel at each hotel (more than likely 3 hotels in most cities)...and not every hotel is set up to recieve internet feed or sat-feed for their private channel. Tape delay is not acceptable to Fans. And if the space you rented doesn't have the equipment to handle the outbound feed, you need that equipment. That also doesn't come cheap. If it's still in a CC or Hotel for the space, you are talking dealing with their prefered A/V company for most of the rentals (and the added service charge of 18-22%, using San Diego's standards--and then tax on top of that depending on tax codes/status of organization running event).
What we need to do is "right size" again -- and as a community, market ourselves to draw in more people to get us there. Just like the little conventions that can't find a hotel with enough function space to sleeping room ratio, we need to find better cities with venues that have better function space layouts to use, and not all of them need to be CCs. (For what it's worth, San Diego's proposed sites for 2015 are not CCs.)