kevin_standlee: (Kevin Talking)
[personal profile] kevin_standlee
This is, I'm afraid, going to be one of those enigmatic postings where, unless you have all of the rest of the pieces, you won't know what's going on. And there is always the possibility that I'm reading more into something I read today than I should, and seeing myself in something aimed at someone else.

People keep asking me, "When is the Bay Area going to hold another Worldcon?" I keep answering, truthfully, variations of, "I don't think it should until the local environment becomes less toxic."* I don't see a lot of things that make me think the necessary changes have happened yet. Oh, maybe some of them, but the toxic elements are still there. (Incidentally, I don't see anyone else emerging who seems interested in drowning himself in personal debt to do the necessary work. The previous two Bay Area Worldcons came near to financially ruining me and at least one other person. Anyone else want to try carrying that anvil into the swimming pool?)

When I co-chaired ConJose, I managed to antagonize a whole lot of people, most of them local to the Bay Area. I think that in a whole bunch of individuals' cases, I had the choice of being liked or of getting the convention done. We couldn't have done it both ways. I put the convention first, and I'm better aware of the consequences than certain people think. While I'm flattered at the respect I've received in worldwide conrunning circles, I also know that I'm all but persona non grata in a number of local circles. As someone who wants to be liked, it hurts me more than you'll ever know that the price of getting the convention done was the friendship of those people.

Here's a quote from the penultimate issue of Emerald City:
There is, of course, a matter of committee culture here. Interaction’s staff were very good at cross-departmental communication, at least the divisional level which is where I worked. I recall from ConJosé that attempts to comment on what another department was doing were often greeted with fury by the people responsible for that department.
I think that's a fair assessment. Had I taken the choice of "not hurting people's feelings," while trying to manage ConJose, then fairly significant pieces of the convention wouldn't have happened at all, or else they would have happened much less well than they did. As it was, it was a pretty near thing, and I'll go to my grave frustrated over the things that went wrong or at least went very mediocre as far as I'm concerned.

I'm not saying we couldn't have another Worldcon in the Bay Area, or that it couldn't be well run. But I think it would have to rely upon "outsiders" -- people not part of the regular Bay Area conrunning circles -- even more so than the previous two did. The only other way to avoid the toxicity that I can see would be to try for one of the existing conventions to try running on their existing management structure, rejecting any outside involvement and just trying to run things at Worldcon scale out of their own resources. Neither alternative sounds very attractive to me.
___________________________
*I realize that this doesn't really answer the question posed. Another indirect answer is, "I know when I'd bid and what I'd do to maximize my chances of winning another bid sometime before 2020." To anyone with an understanding of fannish politics, I should think the answer is pretty obvious, and I leave it as an exercise for the student.

Date: 2006-10-02 05:22 am (UTC)
From: [identity profile] yourbob.livejournal.com
The proper response to the question is - "Whenever you do it. I've done mine."

Date: 2006-10-02 07:25 am (UTC)
From: [identity profile] kevin-standlee.livejournal.com
I've sometimes responded to that question with, "What, are you bidding?" Of course, everyone answers that question with, "No!" In fact, what most of them asking the question really mean is, "When are you going to go take on another $50K in debt to put on a convention for me?"

The Bay Area is wonderful, but in includes a whole lot of really insular people who will not or cannot make the substantial investment of time and money to go out there on the bidding trail and convince people that your bid is serious.

And that travel is vital. The Columbus bid, which had decent facilities and an excellent price, was hampered by lack of visibility. The modern campaign requires you to be on the campaign trail at certain spots, or people won't take you seriously. I think some folks think the bid campaigns pay for all of that travel. They don't. Oh, Bay Area in 2002 did pay for a couple of people to travel relatively short distances a couple of times (never me; I figured that people would accuse me of lining my pockets at fandom's expense if I asked), but most of the time it was people who were spending their own money to go to Far Off Places and promote us. I, for instance, flew to Ad Astra in Toronto once to promote San Jose. Now, it was a relatively good deal on Northwest Airlines, but it was still around $500 in air and hotel for a weekend trip to Toronto. They couldn't believe someone would actually travel that far. A lot of people in the Bay Area couldn't believe it, either.

You have to be a little bit unhinged to go bidding, I think.

Date: 2006-10-02 08:00 am (UTC)
From: [identity profile] querldox.livejournal.com
On the other hand, there is a middle ground. Ad Astra I think was optional. Columbus did things like not show up at the preceding to the vote Worldcon and had a nigh-content-free webpage for a considerable time. They dropped off the radar so far I was genuinely surprised to see them still bidding at LACon.

I was even more surprised at the number of first round votes they got, and honestly am still trying to figure out where the heck that number came from. If LACon had been on the East Coast such that a majority of con attendees would've considered Columbus the closest and/or most drivable to bid, I'd at least have a clue, but getting that sort of support at a West Coast Worldcon after their lack of bid campaign? I'm stumped.

Date: 2006-10-02 01:28 pm (UTC)
From: [identity profile] thirdworld.livejournal.com
From the questions I asked, and I asked a lot of them: price first, convenience second, new location third.

Date: 2006-10-02 10:12 pm (UTC)
From: [identity profile] avt-tor.livejournal.com
Ad Astra I think was optional.

At the cost that Kevin paid, it's hard to justify. Though I would continue to argue that places that are hosting or bidding for a Worldcon are places to find voters.


I was even more surprised at the number of first round votes they [Columbus] got, and honestly am still trying to figure out where the heck that number came from.

Me too. I now think I know much less about bidding than I thought I did. Though I certainly have new opinions about layout of the site selection area. ;)

Date: 2006-10-02 02:08 pm (UTC)
From: [identity profile] thirdworld.livejournal.com
Or, like me, you run a North American PR campaign using every fan you can find, and the cons you cover involve every con they go to. Of course for Interaction we had no choice, but I think the concept remains sound for any Worldcon. In fact I think L.A.con IV could have benefited from such a PR campaign. This answer goes much deeper of course, and I have some strong opinions on the matter, but that's another conversation.

Date: 2006-10-02 11:01 am (UTC)
From: [identity profile] psycho-machia.livejournal.com
unless you are Vince....

Date: 2006-10-02 05:26 am (UTC)
kshandra: Small owl with its head turned 90 degrees from vertical. Text: "Wait...what?" (...what?)
From: [personal profile] kshandra
I also know that I'm all but persona non grata in a number of local circles.

Ouch. I thought all the local fannish enmity was reserved for Michael Siladi.

Date: 2006-10-02 07:32 am (UTC)
From: [identity profile] kevin-standlee.livejournal.com
Oh, there are all sorts of currents and counter-currents out there. I can stay out of most of it, as I'm in semi-retirement from local politics, having decided to mostly play in the big game of Worldcon. But I try to keep my ear to the ground as much as I can. I certainly hear a lot of rumors, but I'm not going to report most of them.

I'm still SFSFC Secretary, but that's because I usually turn the meeting minutes around promptly. Last July's meeting is an exception. :(

(In fact, every July's meeting is a challenge, because if I don't do the minutes the same day as the meeting, it's likely that some sort of Worldcon business will get in the way and the next thing you know, it's October and time to send out the November meeting notices and *bang* no minutes.)

Date: 2006-10-02 06:58 am (UTC)
From: [identity profile] cloudwatcher.livejournal.com
What is the approximate cost of doing a con on the scale of Worldcon?

Date: 2006-10-02 07:07 am (UTC)
timill: (Default)
From: [personal profile] timill
A modern Worldcon budget is about a million US dollars, but that probably wasn't what you meant.

Back in 1990-1992, I was co-chair of the Glasgow in 1995 bid, and wound up about USD 10,000 in debt, despite earning good money and having some support from the bid. I don't suppose it's any cheaper now.

You won, they lost

Date: 2006-10-02 12:19 pm (UTC)
From: [identity profile] nojay.livejournal.com
The losing co-chairs of the Atlanta bid dropped similar amounts of spending money from their own pockets on the effort and had, at the end of it only a basement full of bid T-shirts (one of which I'm currently wearing, by purest coincidence) and office records to show for it. Whether that was a good thing or a bad thing I'm not sure. I think they had a whale of a time doing the bid but it was a lot of work that did not result in the desired end.

Re: You won, they lost

Date: 2006-10-02 12:34 pm (UTC)
timill: (Default)
From: [personal profile] timill
This is always a risk, unless you go with the "Springtime for Hitler" bidding option.

Re: You won, they lost

Date: 2006-10-02 12:46 pm (UTC)
From: [identity profile] nojay.livejournal.com
It could have been worse for them -- they might have won the bid and had to run the con, as you did. It's not just the years of effort leading up to the con, it's the time and the travel, the people-wrangling, the money spent on little stuff that can't be refunded easily (or refunded at all if the con doesn't make enough to pay back expenses). Worst case the con goes into the hole big-time and the committee are left on the hook for the red-letter bills (I'm thinking here of Conspiracy '87 as an example, not just DiamondVisionCon).

Date: 2006-10-02 07:16 am (UTC)
From: [identity profile] kevin-standlee.livejournal.com
Well, the convention itself is run on about a $1 Million budget these days -- ConJose's gross turnover was about $985,000. If you mean how much it costs someone wanting to lead a bidding group, well, that depends a lot on personality. Over many years, I've spent tens of thousands of dollars traveling to conventions I wouldn't have otherwise attended to promote a bid (or convention), or even if it was a convention I might have attended, spending more money than I would have done on my own. That's a lot of hotel rooms paid for out of my own pocket. Bids/cons have usually paid for the direct cost of the parties -- the food and beverage, that is. That's a lot of airline trips. I don't have a good way of itemizing things, but I'd roughly estimate that ConJose cost me more than $10,000, but probably not more than $50,000. OTOH, I'm still paying for much of that, so there's interest expenses. The one year I had enough direct expenses to itemize deductions and take a minor advantage, I think I spent around $6,000 or so.

Not everyone is likely to be as crazy as I am. But I'm not sure the Bay Area bid would have succeeded if I hadn't done the things I did. Which would have been bad for fandom, as we would have gone to the election with nothing on the ballot except Roswell! 2002 (election in 1999) was the year that the WSFS site selection system nearly collapsed. (That was one of the reasons I supported "no zone" bidding -- I knew there were not enough viable bids under the zonal system, with two-thirds of North America shut out each year.)

Date: 2006-10-02 08:11 am (UTC)
From: [identity profile] querldox.livejournal.com
Although a Chicagoan did point out to me at LACon that there are problems with the 2-year/no-zone/non-US bids combo. They apparently don't feel they can move to the 2009 slot as they'd appear to be jumping on top of the already established bidders. 2010's effectively gone to Australia. 2011's out, since KC is within 500 miles so they couldn't really start bidding until they know for sure, and there's a fair chance they won't be eligible.

So let's say we end up at some point with another three-way race. But instead of Denver-Chicago-Columbus, it's Philadelphia-Chicago-Bay Area (just offhand trying to come up with a "bad" site in each region). An awful lot of potential sites in all three former regions get nuked by the 500 mile radius.

Date: 2006-10-02 12:02 pm (UTC)
timill: (Default)
From: [personal profile] timill
Close sites being cut out is a design feature - for debate see the Minutes of the 1998 WSFS Business Meeting

Among other things, it was felt that eg Chicago not knowing whether they could bid for 2011 until 2007 would cut down on the money bids would spend more than 2 years out.

Date: 2006-10-02 12:48 pm (UTC)
From: [identity profile] redneckotaku.livejournal.com
I would love to see Baltimore or some other East Coast city host a NASFIC at the next opportunity in 2010. The trouble with me leading a bid is that I don't make enough money to traverse the country trying to get votes. I am not part of WSFA or BSFS because my time is always tight as a Department Head of a convention. I would be seen as an outsider because I am part of anime fandom as much as Science Fiction fandom. I think it is going to take the anime fans to get involved in Science Fiction fandom to help it grow in the new century.

Date: 2006-10-02 02:30 pm (UTC)
timill: (Default)
From: [personal profile] timill
Well, you've got two years to establish your groundwork, since you can put off the start of any serious campaigning until the vote in 2008. A whispering campaign should do the job nicely, with a few adverts and occasional East Coast appearances in early 2008 (Arisia on)

Date: 2006-10-02 04:12 pm (UTC)
From: [identity profile] tkunsman.livejournal.com
Well, I agree that it is going to take the anime fandom getting involved in sci-fi to help it grow.

As far as the NASFic bid goes, heck you can start now. Send off some e-mails to the people that ran the Worldcon in Baltimore to see if they would help you, or if they might be interested in running a NASFic bid for 2010. There was a hoax bid/party excuse for Bucconeer 2 on the Worldcon bids page, but no e-mail listed.

Balitmore has excellent convention facilities, and a cool city to boot - so why not hold a NASFiC??

Date: 2006-10-02 10:18 pm (UTC)
From: [identity profile] avt-tor.livejournal.com
Being part of anime fandom doesn't make you an outsider. Not being active in past Worldcons or NASFiCs makes you an outsider. You can fix that.

Date: 2006-10-02 10:59 pm (UTC)
From: [identity profile] redneckotaku.livejournal.com
One of the reasons, I am planning on going to Worldcon next year is to learn about what it takes. I have also asked about staffing. I am also taking flyers with me to anime cons to get new fans excited about Worldcon 2007 in Japan.

Date: 2006-10-02 05:06 pm (UTC)
From: [identity profile] kevin-standlee.livejournal.com
As [livejournal.com profile] timill said, that's a feature, not a bug. Many people (me included) think that long, drawn-out bid campaigns are bad things. They waste resources (money and people points). People have proposed banning campaigning more than X years in advance. I oppose such proposals, both on theoretical "free speech" grounds and practical ones (people would have "we're not bidding" parties or otherwise evade such prohibitions). So "no-zone" makes bidding too far in advance a bad idea for structural reasons for most North American sites instead. It doesn't actually prohibit you from bidding many years before your election; it just makes it inadvisable for practical reasons.

In the case you describe, once one of the three sites was selected, the rest of the continent opens up and you'd have a (relatively) economical two-year bidding campaign.

Date: 2006-10-02 02:10 pm (UTC)
From: [identity profile] thirdworld.livejournal.com
I think you and Tom really worked well together, and I like all the Bay Area fans I know, so I do understand your frustration. ConJosé was a very good Worldcon.

I liked ConJose

Date: 2006-10-04 12:17 am (UTC)
From: [identity profile] zyxwvut.livejournal.com
I had a pretty darned good time at ConJose, as well. I consider myself a friend (not "close") of the other co-chair.

(And thanks for the incidental share-of-a-compliment, [livejournal.com profile] thirdworld. ;-D )

Z

P.S.: Oh, what am I doing here? Wandered in to see if you had a top-level post about the [livejournal.com profile] baycon developments. %-}

Re: I liked ConJose

Date: 2006-10-04 12:38 am (UTC)
From: [identity profile] kevin-standlee.livejournal.com
Thank you for the kind words about ConJose.

As for BayCon, well, I think we need to see how that develops. It should make Westercon slightly easier, since there will be overlap between the two and the events are of the same general nature and only a few weeks apart.

Re: I liked ConJose

Date: 2006-10-04 12:51 am (UTC)
From: [identity profile] thirdworld.livejournal.com
I consider Tom a friend too and was happy for him when he was announced as FGoH for Denver in 2008 ([livejournal.com profile] denvention2008)

Denver and beyond (WAS) Re: I liked ConJose

Date: 2006-10-04 01:10 am (UTC)
From: [identity profile] zyxwvut.livejournal.com
Can I hear a "w00t!" from the congregation!

People's Republic of Berkeley, repre-zent!

The announcement felt like a reinforcement of our decision to start attending more [livejournal.com profile] worldcons. ;-D Before this year, our policy was, "Go to WorldCon when it's close, or when it's someplace we would go anyway." Which means we've been to two in the Bay Area, two in LA, and one in Boston. Now, I think we'll go most of the times it's in North America.

Z

P.S.: How do smofs like you two feel about Montreal in 2009?

Re: Denver and beyond (WAS) Re: I liked ConJose

Date: 2006-10-04 01:27 am (UTC)
From: [identity profile] thirdworld.livejournal.com
Montreal is a whole nother conversation. Start a thread maybe?

Re: Denver and beyond (WAS) Re: I liked ConJose

Date: 2006-10-04 01:39 am (UTC)
From: [identity profile] kevin-standlee.livejournal.com
Yes, go ahead. No need to have this discussion drift any further. Besides, remember that nobody seems to read an LJ message more than a day old, so this thread will be Old News very quickly.

Date: 2006-10-02 06:43 pm (UTC)
howeird: (Default)
From: [personal profile] howeird
As Just Some Guy Who Attended WorldCon, with only minor clues about the running of cons due to passing aquaintences with a couple of con committee types, I have to say you done good. Very good.

Feathers will always be ruffled in this kind of situation. How permanently they stay that way depends mostly on the ruffle-ee. I've been on boards for theater groups and Peace Corps alumni groups, both of which feature wall to wall strong-willed, intelligent, independent people (I would guess a con committee would share this trait), and know that a chairperson's people skills can only go so far in mending rifts. You can please some of the people some of the time...

I understand about the out-of-pocket hell, I've been there with a couple of community theater projects. But I am kind of surprised that in this valley a Worldcon was not underwritten by one or several corporations. How naive am I being?

Date: 2006-10-02 06:59 pm (UTC)
From: [identity profile] kevin-standlee.livejournal.com
As Just Some Guy Who Attended WorldCon, with only minor clues about the running of cons due to passing aquaintences with a couple of con committee types, I have to say you done good. Very good.
Thank you. People like you are who I did the work for.
I understand about the out-of-pocket hell, I've been there with a couple of community theater projects.
And it's precisely that "out-of-pocket hell" that makes me so furious when I hear people casually assuming that of course conrunners are lining their pockets at fannish expense. I want to put those people in my shoes for a while, or maybe transfer my credit-card balances to them, and see what they say.
But I am kind of surprised that in this valley a Worldcon was not underwritten by one or several corporations. How naive am I being?
A fair bit, I think, with no offense intended. No Worldcon in North America has been "underwritten" in the sense of having substantial portions of its expenses covered by a corporate sponsor. The two Glasgow Worldcons had a form of sponsorship called "subvention," whereby the local equivalent of the Convention & Visitors Bureau granted the convention enough money to where the cost of running the con came down to approximately what it would have cost in the USA -- things cost a lot more in Europe -- but that hardly matters much.

To be "underwritten by one or several corporations," someone would have to know how to apply for the corporate sponsorship. I sure don't know how to do it. Nobody in our organization did. People talk a lot about sponsorships, but we don't have too many people who are any good at going out and getting enough sponsorship to make a huge difference. Oh, you get bits and pieces here and there, and they do help, but you'd need a six-figure sum to make a big impact.

Date: 2006-10-02 09:47 pm (UTC)
From: [identity profile] tkunsman.livejournal.com
Corprate sponsoships . . . hmmm, not so sure if I would want to see the Hugo awards sponsored by X-company or some other stuff along these lines. Sure having some help is not bad, but I think if you could get X-company to give 6 figures to a Worldcon, they might want to control a lot of activities that might make said con not so fun.

Date: 2006-10-02 10:31 pm (UTC)
From: [identity profile] kevin-standlee.livejournal.com
And there you go with the other reasons we don't have much sponsorship: Autonomy. We want to pay a rather substantial premium on our membership costs to avoid Big Bad Evil Corporate Sponsorship.

There was a fairly notorious case -- the 1987 Worldcon in Brighton -- where the convention accepted a lot of (badly needed) sponsorship from Bridge Publications. This led to a lot of bad feeling. When I was organizing Interaction's major events, we went after a bunch of sponsorship, but (for instance) we split what would have been the highest-profile sponsorship (two vertical banners hanging over the stage with the sponsor logos) into sixths, priced at GBP1000 each. Now that's less than USD2,000 each, and yet we had only one taker -- not enough to justify creating the banners in the first place.

People are somewhat afraid that we'd end up holding the L. RON HUBBARD WRITERS OF THE FUTURE hugo awards CEREMONY.

Date: 2006-10-02 07:20 pm (UTC)
From: (Anonymous)
Having spent a huge amount of my time (when I should have been running my business) trying to raise money for the Glasgow Worldcon, corporate sponsorship is a sore point with me. There seem to be two primary reasons why Worldcon doesn't get sponsorships:

1. Because fandom is a social group that corporations do not like to be associated with; and

2. Because at a mere 5000 people, Worldcon is much to small for large corporations to bother with.

Things would have been a bit easier in the Bay Area, because people here don't immediately get a bad case of fan cooties immediately you mention the term "science fiction", but size would have been an issue. In the UK there were companies who sold SF product to hard core fans who were not interested in Worldcon because the convention was too small and not open to the general public.

The conclusion that I have come to is that Worldcon won't be able to attract serious sponsors unless it works hard to promote itself, which it can best do by promoting its most valuable asset, the Hugo Awards.

- Cheryl

Date: 2006-10-03 12:28 am (UTC)
From: [identity profile] elaine-brennan.livejournal.com
The combination of local toxicity and relying on people who live outside the local area also comes with its own set of "interesting" problems to be dealt with.

And rather than wander off into a fit of reminiscence, I shall now wander off and do something else for a while ....

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