![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
Meeting Weekend
Nov. 17th, 2024 03:48 pmYesterday was an SFSFC Board of Directors meeting, of which I am currently the corporate Secretary. Among the various items of business was the need to elect directors for three year terms commencing January 1, 2025. SFSFC currently has thirteen directors elected for three-year terms in groups of 5/5/4. This year was the group of 4, and my own seat was one of those up for election.
Because one member was absent, we have to a very short meeting sometime between now and the end of this year to elect officers for next year. Although directors serve three-year terms, officers are elected annually for one-year terms, and the elections for officers have to be of the directors who will be in office as of the start of the year when the officers' terms commence. Whenever possible, we do the officer elections at a separate meeting of the directors who will be in office as of the start of the next year to elect officers that we usually hold immediately after the meeting where we elected directors who take office on January 1 of the following year; however, technically, we must give notice of that extra meeting to everyone who would be eligible to attend it, and I forgot to include that bit in the regular meeting notice. Despite this failing on my part (caused by using a copy of the previous meeting's notice and forgetting to put in the part about electing officers), I was re-elected as a director for another three-year term.
I would have worked on the SFSFC minutes after the meeting, but we needed to get the rather substantial amount of Reno-based errands done, and by the time we got home, I was much too tired to do anything except eat dinner and fall into bed. As I've said before, we try to group our tasks for trips to Reno together for efficiency, but while Reno may not be Los Angeles, is still sprawls a bit, an it can take a while to get to everything.
Today, I attended a Montreal in 2027 Worldcon bid committee meeting. I'm responsible for keeping track of all of our WSFS-related responsibilities as a bid (big surprise there, I'm sure), and we dealt with those as well as lots of other things, including our preparations for SMOFCon, which is only a few weeks away.
Edit, November 18: Revised to clarify the distinction between SFSFC director elections and officer elections, which are separate things and operate under different rules.
Because one member was absent, we have to a very short meeting sometime between now and the end of this year to elect officers for next year. Although directors serve three-year terms, officers are elected annually for one-year terms, and the elections for officers have to be of the directors who will be in office as of the start of the year when the officers' terms commence. Whenever possible, we do the officer elections at a separate meeting of the directors who will be in office as of the start of the next year to elect officers that we usually hold immediately after the meeting where we elected directors who take office on January 1 of the following year; however, technically, we must give notice of that extra meeting to everyone who would be eligible to attend it, and I forgot to include that bit in the regular meeting notice. Despite this failing on my part (caused by using a copy of the previous meeting's notice and forgetting to put in the part about electing officers), I was re-elected as a director for another three-year term.
I would have worked on the SFSFC minutes after the meeting, but we needed to get the rather substantial amount of Reno-based errands done, and by the time we got home, I was much too tired to do anything except eat dinner and fall into bed. As I've said before, we try to group our tasks for trips to Reno together for efficiency, but while Reno may not be Los Angeles, is still sprawls a bit, an it can take a while to get to everything.
Today, I attended a Montreal in 2027 Worldcon bid committee meeting. I'm responsible for keeping track of all of our WSFS-related responsibilities as a bid (big surprise there, I'm sure), and we dealt with those as well as lots of other things, including our preparations for SMOFCon, which is only a few weeks away.
Edit, November 18: Revised to clarify the distinction between SFSFC director elections and officer elections, which are separate things and operate under different rules.
